If you’ve ever wanted to run a production, but have never had the chance, try your hand at leading, or being a part of the Ceremony Team! Similar to a stage manager, this small team is responsible for ensuring that the Saturday night theatrical performances (like the Fire Conclave and Fireworks) run smoothly and to schedule. They organize all practical and technical aspects of rehearsals and shows and ensure that performers and crew are in the right place at the right time.

What we do

Ceremony volunteers facilitate communication across all creative and technical parties; they can oversee sets, props, lights, and sound. Traditionally, we have not had any other performances prior to the man burn other than the Fire Conclave. But what about the period of time where people are coming down and finding their seats? Why not have (for example), an acoustic jam, or even other performers fill that time slot? Let’s make it more of a “Ceremony”.

Team Dynamics

Although small, this team works hard pre-event to organize a performance show for our community, and then twice as hard for the couple hours of showtime on the Saturday night. This team works with a variety of different artists and performance styles, and will assist in organizing the requirements of all performers. The Ceremony Team also interacts and works alongside the FB-FAST Team (who gives the “Go/ No-Go” call), Sound Marshal, Conclave lead and any other Effigy ceremony performers.

Number of Volunteers

minimum 1, maximum 5

Shift Length

Variable (pre-event), 4-6 hours during event

Pre-Event Tasks

  • Monitor the dedicated email (Leads)
  • Join and utilize the Production Communication Platform, example: Slack (Leads)
  • Communicate with the Media Lead to ensure photo/ video coverage of performances (Leads)
  • Communicating with burn night team leads (Perimeter, FAST, Conclave, Rangers, Sound, etc.) to understand how much time and space they need to set up (Leads) 
  • Be the central point of contact for these teams, so messages don't get lost between the teams (Leads)
  • Create a plan and schedule for the night that factors in every teams' needs (Leads)
  • Communicate the schedule with the team leads in order to get everyone's approval (Leads)
  • Ensure that the night can run efficiently and safely (Leads)

Event Tasks

  • Be on site to manage the show (Leads)
  • Each performance team will be responsible for completing their tasks, but the ceremony Leads will be in contact with the teams to ensure that everything is running on schedule.
  • Once FAST had confirmed that all fire aspects are good to go, then the ceremony Leads are responsible for starting the show, on time if possible
  • After the perimeter is released, the Leads will ensure that all teams have their people accounted for, and that all equipment is cleaned up.
  • Once all teams have confirmed they are finished, our watch is over.

Post-Event Tasks

  • Debrief with teams to get feedback about how to do it better next time (Leads).
  • Coordinate with Media Lead to ensure photo/video material is shared to Freezer Burn social media (Leads).
  • Write an AfterBurn report (Leads)

Recommended Training


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